1) Explain why someone should participate.
When requesting input from someone, remember that you’re asking the person to take precious time and energy out of their day to help your organization. In cases when you’re not offering an incentive for participation, it's important to keep in mind that you’re essentially appealing to the good nature of your contacts. (The hope is that after all those metaphorical back scratches you’ve given, they'll be willing to scratch yours.)
So whether you’re soliciting feedback via a website page, an email, or some other means, you'll want to emphasize why it’s worthwhile for someone to weigh in. Specifically, what will your organization do with the information your respondents provide? Why should your respondents care about that? How will your respondents benefit from sharing their perspectives?
Here’s a little secret: In nearly every case, survey responses help your organization serve your customers and potential customers more effectively, right? Include that in your introduction. If you make it easy for people to see how completing your survey may improve their lives, they often feel more inclined to participate.
2) Set expectations properly.
Have you ever taken a survey that felt like the Energizer bunny of surveys? You know, the kind that keeps going and going and going and ... you get the point.
By the end of it (assuming you even made it that far), you probably felt like you’d taken the Bar exam. (And any lawyer will tell you that's definitely not the experience you want to create for your respondents.)
Suffice it to say, much has been written about considerations for survey length. Whatever the final question count turns out to be, it’s in your best interest to help your respondents plan accordingly.
For starters, tell them approximately how long they should set aside to complete your survey. This will help to ensure that they don’t have to rush or abandon the survey because of a time constraint. In some instances it can also be beneficial to use a survey tool that indicates the respondent’s progress throughout the survey using a progress bar. According to Survey Monkey, “Progress bars can basically act like a coach, encouraging people to keep on trucking and reach that finish line.”
One more note on setting expectations: Sometimes, your survey asks more of the respondent than simply answering a few simple questions. For example, you may ask your respondent to upload a photo or complete a task offline and rate their experience afterwards. In cases like this, it’s worth giving your respondents a heads-up in your introduction that the survey they’re about to take requires extra effort.
3) Speak your persona's language.
When writing a survey, there’s often a temptation among marketers to make the phrasing of questions as dry and bland as possible. For many, this is probably rooted in the fear that inserting superfluous language may influence the results of the survey.
That’s a legitimate concern. After all, surveys aren’t supposed to entertain -- they’re supposed to elicit meaningful feedback. But surveys don’t have to be boring. In fact, surveys can and should engage the participants enough to inspire creative and constructive input that can be used to empower you to enact real change.
Though it sounds obvious, the best way to write a survey like this is to speak like a human being. As you would with your keyword research, use language that your respondents would use and will easily understand. That means minimizing your usage of acronyms, jargon, and phrasing that might confuse them.
Here are a handful of writing tips to consider when creating a survey that is engaging and free from bias:
When you know you’re asking a particularly tough or demanding question, acknowledge it.
Thank respondents in advance for providing thorough, candid answers.
Offer words of encouragement if you’re requesting a detailed, open-ended response.
Provide help text so that a respondent fully understands how to answer a question (so long as it doesn’t influence how he/she responds).
Including this kind of language demonstrates an appreciation for your respondents, and it will further propel them through the survey.
4) End on a high note.
Once your respondents have answered all your questions, you should give them the chance to have the last word. Rather than doing the survey equivalent of a “dine and dash," conclude instead with a question like this:
"Thanks again for taking the time to complete this survey. Your input means a lot to us, and it will help us improve our ability to serve customers like you more effectively in the future.
Before you go, do you have anything else you’d like to add?
- No, I’m all set
- Yes, I’d like to add: [open text field]"
- Whether or not a respondent takes advantage of this opportunity to weigh in, it’s one that they'll see and appreciate because it’s an invitation to share (even more of) their own ideas and opinions.
However, if they do decide to chime in, their responses tend to be incredibly valuable. In fact, having written and reviewed hundreds of surveys, I've found that the real gems of insights almost always surface in this final question. Here are some examples of the feedback you could expect participants to touch on at this stage:
Pointing out things you may have forgotten to ask.
Circling back on topics that may have only occurred to them after the opportunity to share feedback on that given topic.
Identifying questions or answer options that may have been unclear in the survey, and therefore are worthy of taking into account as you conduct your analysis.
Sharing new product or service ideas.
Providing helpful anecdotes that shed further light on who your respondents are, and context for why they responded as they did.
Expressing their gratitude for the opportunity to contribute. (It's helpful to keep those folks in mind, should you need another round of input.)
Offering other top-of-mind thoughts about your organization because they simply may not know where else to share it.
5) Take your own survey.
- When you’ve put the finishing touches on the survey you're writing, take a step back, refill your coffee mug, and then take your own survey with a fresh set of eyes. Review your introduction and each question for clarity and empathy, and ask yourself:
- Have I built a compelling case for why someone should take this survey?
- Is this the kind of survey my respondents will realistically start and finish?
- Are all of the questions I’m asking absolutely critical to my learning objectives?
- Does the language in this survey take into consideration the language that my respondents use and understand?
If your answer to these questions is “yes”, and you’ve adhered to survey-writing best practices, then give yourself a high five. You’re ready to field your survey.
6) Close the loop.
What happens when a lead closes into a customer? Do you ignore them and move on to the next sale?
Of course not. Once closed, you continue to delight your customers so they become promoters of your organization.
And your survey respondents should be treated no differently.
After they've completed your analysis, the goal is to close the loop by explaining what you did with their input. By following up in this way, you're creating an opportunity to delight your respondents. Considering they've probably grown used to not hearing back from organizations in the past, this gesture will ensure that they feel as though their voices have genuinely been heard.